PO Release SOP Page

This page is a place to list all the steps we need to take for the database releases.

Let's not reinvent the wheel every 4 months.

Ontology quality control

Checks done by ontology editors

Before each release, ontology editors should run some qc checks. In fact, these should be done one a regular basis in between releases, but it is crucial to do them immediately before a release.

• Run the reasoner to remove any redundant links.

• Do a search for extra space and odd characters in terms, definitions, and dbxrefs.

Checks done by the IT team

• Get any broken dbxrefs working and fixed

• Check for any lines in the existing association files that reference obsolete or alternate IDs.

• Run script to check for needed column 16 annotations; see list at PO Suggestions for Col 16 and more info at: PO Annotation Extensions (column 16)

Internal and external reviews

Once we have completed the editing, the Ontology should be open for review- could use Dev browser (no annotations) or Beta (with annotations)

Preparing Ontology Files for Release:

Once the editing and quality checks are completed, the following versions of the Plant Ontology file are prepared prior to the release:

These files are kept at: OBO Format

• plant_ontology.obo
• plant_ontology_assert.obo
• plant_ontology_assert_basic.obo
• po_anatomy.obo
• po_temporal.obo

see: Readme file for description of each

We will also prepare simple tab-delimited files corresponding to the ontology files:

• plant_ontology.tbl
• po_anatomy.tbl
• po_temporal.tbl

These should contain the PO:id, term name,the aspect and any synonyms. These files should be located at TBL files on SVN and linked from the PO download page

Note: These files also include the obsoletes. This is indicated in the definition.

Can we also have this file include definitions? (RW)

Beta version

Prior to the release, these files will be copied (moved?) over to the "beta" branch of the svn: http://palea.cgrb.oregonstate.edu/viewsvn/Poc/branches/beta/

Live Version

When the files are ready for live release, they are transferred to Live Tag. This is a stable url that will not change, so it can be incorporated into users scripts etc.

OWL version

We also create an OWL version (plant_ontology.owl) for each release, located at: http://palea.cgrb.oregonstate.edu/viewsvn/Poc/trunk/ontology/OWL_format/. This will correspond to plant_ontology.obo.

The owl file should have a version stamp added to the header, updated with each release:

<owl:versionInfo> xml:lang="en" version ##</owl:versionInfo>

"Summary of Changes" page

• During the time between the releases, while we are editing the ontology, we will create a page (or pages) to keep track of the changes being made

For example: see October_2011_Release_Page this has links to the "Summary of Changes" page, e.g.: Summary of Changes to PO October 2011

• On this page there should be a list (or a link to a page) of any new terms and terms that have been obsoleted see: New_terms_and_obsolete_terms_for_October 2011_release

• Also should list terms that have been merged, changed definitions, or renamed.

• If possible, it is also good to list new synonyms for existing terms, especially if those synonyms are quite different from the original name. For example, we would want to highlight the cone is a synonym of strobilus, but it is not that important to note that portion of epidermal tissue is a synonym for epidermis.

Changes to the HTML Files for the PO web page:

• Update PO front page and post release announcements
• Prepare "Release notes" page
• Update the "Filter Annotation Objects Counts" for new species, data types in release

This good time to incorporate any changes or fixes to the web pages:

List needed fixes here:

• update any "Upcoming Events", move older event to the archive page

• Documentation page: replace link to old dbxrefs file with a link to the current one on the svn.

Announcements

• Prepare and post announcements for the PO front page, Jaiswal Lab Page, FB page
• Send out announcements to the mailing lists

other places??